Terms & Conditions

2017 Italy Photography Workshop & Tour - Terms & Conditions


As a condition of acceptance each participant understands and has agreed to all of the following information and the following release of liability:

I, ___________________________________ (hereinafter referred to as the “Participant”) have carefully read the schedule of activities, the requirements and the “Terms & Conditions” for the Photo Tour / Workshop (hereinafter referred to as the “Trip”) and I/we are aware that the Trip involves the risk of personal injury, death or loss (damage) to property. In consideration of the benefits derived by the Trip, I/we voluntarily recognize and accept all risks thereof. I/we understand and agree on behalf of myself, my dependents, heirs, executors, and assigns, to release and hold harmless Capture Your Travels and any of its officers, employees, guides, leaders, agents, or representatives, from any and all claims, including but not limited to liability for delays, monetary damages, illness, injuries, death, or for the loss of or damage to property resulting directly or indirectly from any occurrences or conditions. I/we agree to abide by the conditions set forth under the “Terms & Conditions” and other sections as stated herein or elsewhere published. I/we affirm that I/we are covered by medical insurance, which is valid overseas. I/we affirm that I/we have not relied on any additional oral or written representation of Capture Your Travels or their suppliers for executing this release. I/we further acknowledge receipt of this release and I/we understand and accept its terms and conditions. Any questions I/we had concerning this release have been answered to my full satisfaction.

Capture Your Travels organizes promotes, and sells the Trip along with services it purchases from other suppliers. The suppliers are independent contractors and are not agents or employees of Capture Your Travels. They supply services that include, but are not limited to, transportation, accommodations, meals, and excursions using local guides. While we endeavor to make travel arrangements with reputable suppliers, Capture Your Travels is not responsible for the willful or negligent acts and/or omissions of such suppliers, their employees, agents, servants, or representatives, including, without limitation, their failure or inadequate delivery of services. All travel and arrangements are subject to the terms and conditions specified by the suppliers, air carriers and/or applicable governing laws. Capture Your Travels and the suppliers providing transportation or any service can accept no responsibility for losses or additional expenses due to, but not limited to, delay, inconvenience, changes to or cancellation of itinerary, sickness, weather, strike, war, quarantine, terrorism, defects in vehicles, breakdown in equipment, animals including transportation by animals, hiking, and any act, omission, negligence or other causes beyond their control. All such losses or expenses will be borne by the passenger, as the Trip rates provide for arrangements only for the time stated. Capture Your Travels is not responsible for expenses incurred by Trip members in preparing for the Trip (i.e.: air tickets, visa/ passport fees, equipment, medical expenses, individual transfers, etc.).


I am voluntarily participating in the trip with knowledge that it involves some inherent risks and danger including, but not limited to, forces of nature, terrorism, civil unrest, strikes, wild animals (including animals used for transportation), all activities including hiking over rough terrain, theft, cancellation or changes in itinerary, negligent action of others or their agencies, or means of conveyance or accommodation which may not be operated nor maintained to standards common in Western countries like the United States. This includes health-related issues, and I am aware that medical services or facilities may not be readily available or accessible during all or part of the Trip. This includes emergency medical care, presence of physicians, and adequate medication. On expeditions of this type it is not possible to accommodate persons with severe health problems, physical disabilities or mental illness. It is the passenger’s responsibility to judge the appropriateness of the travel activities to their own physical and mental capabilities. By forwarding the deposit, the passenger certifies they agree with these terms and conditions and that they do not have any mental, physical or other condition or disability that would create hazard for them or other passengers. Capture Your Travels and its suppliers take no responsibility for special arrangements or problems incurred by passengers unable to participate in the Trip or planned activities. The right is reserved to decline any person as a member of the Trip, or to require any participant to withdraw from the Trip at any time.


Rates: Rates are based on tariffs, U.S. exchange rates and supplier fees in effect at the time of publishing. We reserve the right to alter our prices. Please note that if Capture Your Travels cancels a trip extension, you are subject to the cancellation penalty for the main trip should you subsequently decide to cancel your main trip. Individual transfers for those traveling independently are not included unless otherwise stated. If the group falls below the minimum requirement of 5 paying participants the expedition is subject to cancellation or a small group supplemental fee of $500. Accommodations are based on double occupancy (two people sharing a room) requests for single occupancy are assigned on a first-come, first-served basis, when available and subject to a supplemental fee of $600.

Itinerary: Capture Your Travels reserves the right to cancel or make changes in the published itinerary whenever, in its judgment, conditions warrant, without consulting the participants. Participants have no right to any refund or other considerations in the event of these itinerary changes. Capture Your Travels reserves the right to cancel any tour before departure, in which case a full refund of all amounts paid to Capture Your Travels will be made. If changes are made, tour leaders will plan each day considering the interests of the group and the weather at hand. Be assured that we will make substitutions that are similar in quality and interest when possible.


Participants are expected to conduct themselves in a manner that is respectful to the group and other participants. Any use of illegal drugs or substances, committing or participating in any criminal or illegal activity & violence of any sort will not be tolerated and will result in the participant’s immediate removal from the Trip, without refund and at the participant’s expense. Trip leaders are authorized, and hereby reserve the right, to remove or exclude participants from the Trip, or any portion thereof, for actions they deem as inappropriate or disruptive to the group or Trip.


Airfare is NOT included in the Trip Rates provided. Before booking your airfare, please contact Capture Your Travels for arrival and departure time specific requirements. Capture Your Travels can accept no responsibility for losses or additional expenses on airfare due to trip cancellation or alteration. We suggest booking a refundable fare or purchasing the optional insurance in case the Trip must cancelled, postponed or altered.

Included in Costs:

Group ground transportation for the Trip activities. Accommodations, based on double occupancy (two people sharing a room), requests for single occupancy are assigned on a first-come, first-served basis and subject to a supplemental fee of $600 USD. Services of driver, English speaking guide and photographic leaders throughout the Trip. Meals as listed in the Trip Itinerary. Tickets, entrance fees, all tours and guides as listed in the Trip itinerary.

NOT Included in Costs:

Domestic or International airfare to and from the Trip beginning & ending locations; airfare tax; airport departure tax (if applicable); airport departure transfers; additional transfers or accommodations that may be required by those not traveling with the group; excess baggage charges; meals / snacks not

included in the Trip itinerary; side activities taken on your own; passport / visa expenses; individual medical or travel insurance costs; any expenses of a personal nature, such as room service, laundry, drinks outside of meals & alcoholic beverages; medical expenses; photographic equipment; any activities not specified in the Trip itinerary or that are listed as optional, or any items not listed in what is included on the Trip page on our website; possible fuel surcharges; exchange rate surcharges; modest gratuities to the guides and drivers are customary.


Anyone who is reasonably fit should be able to participate in most activities on the Trip. It’s possible to experience general fatigue due to long flights and changes in time zones. You will need to be sufficiently agile to climb in and out of the transport vehicle and be able to carry and manage your own photographic equipment and luggage. We will hike trails and paths ranging from easy to moderate throughout the Trip. Some hotels may not be equipped with elevators or air-conditioning.

If you have any special needs or any physical condition that you feel might prevent you from fully participating, please make us aware when registering for the the Trip or email us in advance with your questions or concerns.

Please be aware that medical services and facilities might not be readily available during all or part of the Trip. This could include emergency medical care, presence of physicians, or adequate medication. Please notify us in advance of any allergies, physical / mental conditions or medications you’re currently taking that may affect your health.